Monday, May 22, 2017

Transferring / Upload ALL files to Google Drive

Transferring / Upload ALL files to Google Drive

During the summer, our techs will re-image computers to keep our district operating systems secure. Computers can/will move rooms. There is no guarantee that your desktop computer will retain all its data. Please move your data over to Google Drive. Moving “your stuff” can be a time consuming process, but once everything is in Google Drive you will always have your data safe, secure, and accessible anywhere on any device.
There are three options to save your data:
  • Use Google Drive (provided by MAPS)
  • store all files on a USB memory stick, jump drive, or SD card (not provided by MAPS)
  • burn them to a CD or DVD (not provided by MAPS)
By moving your files online you will not lose your files in the event of a computer crash, theft of your device, virus infection, or an accidental spill of your favorite drink on your device.

Video by Tyler Hintz MS from Hoover Elem on backing up data (5:33)

First: Watch Google Drive: One safe place for all your stuff (1:16)

Second: Drive Settings- DO NOT Convert your documents into Google formats
If you want to upload files like Smart Notebook Files, and do not want them formatted as a Google Doc, you can change a setting to NOT convert files to Google format. You can always convert your files over to a Google format later.

  1. In Google Drive, Click the gear
  2. Choose Settings or go to
  3. Make sure “Convert Uploads” is NOT SELECTED
  4. Click “Done

Third: On your laptop and/or desktop computer (s) - Upload files to Drive

On your laptop/computer, you can upload from You can upload files into private or shared folders.
TIP: We recommend moving all your materials (docs, photos, videos, downloads, bookmarks, etc...) to Drive into one folder first, ex: folder name with your name or something like Teacher Transfer. Create a folder on your desktop, or where you save your documents. Then drag/move all materials into that folder.  
How to: In Drive Select, New, Folder Upload, and select your folder you created ex: Teacher , then sit back and let the upload happen (this may take quite some time depending on how much stuff you have, so leave your machine on, and laptop plugged in) go teach, take a coffee break, or go home. If needed, repeat these steps if you use multiple computers. Any folder structure you have will be uploaded as you had it.
By using just one folder, you can see if all the materials transferred into Drive. Anything missing you can find and then repeat this process. After the upload you can organize as you wish.
Alternative methods: Google’s method for uploading from their Google Drive Support Site:

Drag files into Google Drive
Use the Google Drive application for your Mac/PC
  1. On your computer, go to
  2. Open or create a folder.
  3. To upload files and folders, drag them into the Google Drive folder.
  1. Install the application on your computer.
  2. On your computer, you'll see a folder called "Google Drive".
  3. Drag files or folders into that folder. They will upload to Drive and you will see them on

On your Pad / iPhone - Auto backup photos and Videos to Drive (fastest way):

  1. If needed: Install the Google Drive App on your iPad
  2. Open the Google Drive app.
  3. Tap Settings bar in top left  
  4. Tap Settings
  5. Adjust the sliders for the Google Photos Folder and Auto Backup so they are blue:.   
  6. Chose the type quality you want (remember we get unlimited storage)
  7. Make sure you select Over Wi-Fi only for both Photos and Videos
  8. At the top of the screen, Tap the Back arrow, and then Exit out of settings.
  9. Sit back and watch the transfer happen.

If Needed: On your Pad / iPhone - Upload other files to Drive

  1. If needed: Install the Google Drive App on your iPad
  2. Open the Google Drive app.
  3. Tap Add .
  4. Tap Upload.
  5. Find and tap the files (photos and videos, or More) you want to upload. Tip: Upload about 10-15 photos or 1-2 videos at a time to not overwhelm/crash the app.  
  6. At the top of the screen, Tap Done to upload .
  7. You'll see a status bar at the bottom of your screen. To view your file(s), touch Locate.

Import settings from another browser

When you first download Google Chrome from, your personal data -- like your browsing history and homepage -- is automatically imported from your default browser into Google Chrome. If you want to import additional settings (like bookmarks, search engines, and saved passwords) or settings from another browser, follow these steps:
  1. Close any other browsers that are open.
  2. Open Google Chrome.
  3. Click the Chrome menu Chrome menu on the browser toolbar.
  4. Select Bookmarks.
  5. Click Import bookmark and settings.
  6. In the "Import bookmarks and settings" dialog that appears, select the application that contains the settings you'd like to import.
  7. Click Import.

iTunes on a Chromebook

iTunes doesn't work on Chromebooks, but you can listen to your music collection by moving it to Google Play Music, a free alternative service. This will make your music available for listening over the web on Mac or iOS, PC, Android and Chromebooks.
To move your music collection to Google Play Music, install Google Play Music for Chrome.
You can also use other services like Spotify or Deezer to enjoy a huge library of music on the web.

Backup iTunes to Google Drive

Follow instructions on Apple Support site:
When you get here: Drag the iTunes folder from its location to an external drive [select Google Drive as your destination]. Your library and media files copy to the drive.

Move your Downloads folder from your local Chromebook to your Google Drive

On a Chromebook there is a small amount of local storage. By default the Downloads folder stores information there.  Move this to Google Drive so you can access these files anywhere.
  1. Open Google Drive
  2. Create a new folder titled “Downloads
  3. Open Chrome.
  4. In the top right, click Menu Chrome menu.
  5. Click Settings.
  6. Click Show advanced settings and scroll down to the "Downloads" section.
  7. Adjust your download settings:
    • click Change and select the folder you named ‘Downloads’ in Google Drive.

Leaving the district - I want some or all of the stuff I created in my new position
Google Takeout- Any G Suite product can be downloaded and transferred through this process. NOTE: download a few at a time. If you try to download them all at the same time, it will fail.
Google Transfer - Drive files you own and Email to another gmail account

Monday, May 8, 2017

Digital Breakout EDU

Click here for the link to get started.

All the students need is a Chromebook and access to Google Drive.

The difficulty levels are out of 10 and are subjective. The levels do not correspond to grade level. Levels 1-4 are good for elementary, 4-6 for middle school, 6-8 for high school, and 8-10 for adults. All games are appropriately challenging for their level.